Executive Assistant at Nebius

Nebius is a global technology company transforming cloud infrastructure to meet the growing demands of artificial intelligence (AI).

The company develops advanced, full-stack AI cloud solutions that enable developers and businesses to build, train, manage, and deploy AI models without investing heavily in complex in-house infrastructure.

With expertise spanning GPU computing, cloud storage, networking, AI inference, and machine learning infrastructure, Nebius provides powerful technology solutions designed to accelerate innovation and improve operational efficiency.

Headquartered in Amsterdam and publicly traded on Nasdaq under the ticker symbol NBIS, Nebius operates internationally, with research and development centers across Europe, the United Kingdom, North America, and Israel.

The company employs more than 1,500 professionals, including hundreds of experienced engineers specializing in hardware development, software engineering, and artificial intelligence research.

Job Description

Nebius is seeking a highly organized, resourceful, and professional Executive Assistant to provide comprehensive administrative and operational support to senior management, particularly the Vice President of Global Partnerships.

The successful candidate will play an important role in coordinating executive schedules, managing communications, supporting sales operations, maintaining business documentation, and assisting with strategic projects.

This position is ideal for an individual who thrives in a dynamic environment, demonstrates excellent judgment, and can independently manage multiple responsibilities while ensuring smooth daily business operations.

Key Responsibilities

Executive and Administrative Support

• Provide daily administrative assistance to the Vice President of Global Partnerships.
• Manage executive calendars, schedule appointments, and coordinate internal and external meetings.
• Arrange business travel, prepare itineraries, and process expense reports.
• Organize and maintain important sales documents, presentations, business records, and reports.
• Ensure executive activities and administrative processes are handled efficiently.

Sales Operations and CRM Management

• Maintain and update customer relationship management platforms, including Salesforce and HubSpot.
• Perform CRM data entry, generate reports, and monitor sales pipeline activities.
• Assist with preparing business proposals, contracts, and other client-related documentation.
• Coordinate order processing and collaborate with finance and operations departments to maintain accuracy.
• Support sales teams with administrative tasks and operational requirements.

Team Coordination and Stakeholder Management

• Serve as a primary contact for employees, business partners, and external stakeholders seeking assistance from the Global Partnerships team.
• Coordinate departmental meetings, team-building activities, corporate events, and client engagements.
• Support employee onboarding by arranging system access, training schedules, and necessary documentation.
• Facilitate effective communication between leadership, internal teams, and external partners.
• Help maintain organized workflows and smooth collaboration across departments.

Reporting and Performance Monitoring

• Assist in preparing weekly and monthly sales performance reports.
• Develop and maintain dashboards for tracking business activities and operational performance.
• Monitor key performance indicators (KPIs) and departmental progress.
• Prepare presentations, summaries, and reports for executive leadership.
• Support data collection and reporting processes to assist management decision-making.

General Operational Support

• Coordinate internal communications using email, Slack, and other workplace collaboration platforms.
• Distribute team announcements, updates, and important operational information.
• Provide administrative assistance for special projects, business events, and strategic initiatives.
• Handle additional responsibilities assigned by senior management.

Qualifications and Requirements

Applicants should possess the following skills, experience, and professional qualities:

• Previous experience in administrative assistance, executive support, team coordination, or sales operations is preferred.
• Excellent organizational and time-management abilities.
• Strong attention to detail and the ability to maintain accurate records.
• Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Outlook.
• Familiarity with customer relationship management systems such as Salesforce and HubSpot.
• Excellent spoken and written English communication skills.
• Ability to work independently with minimal supervision.
• Strong problem-solving skills and a proactive approach to responsibilities.
• High levels of professionalism, reliability, and accountability.
• Ability to manage confidential and sensitive information with discretion.
• Sound judgment, emotional intelligence, and maturity when dealing with complex situations.
• Capacity to handle multiple assignments and meet deadlines in a fast-paced work environment.
• Strong teamwork skills and a positive, service-oriented attitude.

Additional Qualifications

Candidates with the following experience or technical knowledge will have an added advantage:

• Between 4 and 6 years of experience supporting vice presidents or other senior executives.
• Previous employment in a startup or rapidly growing technology company.
• Familiarity with workplace collaboration and project management tools, including Confluence, Jira, and Slack.
• Experience using expense management and time-reporting applications.

Salary and Compensation

Nebius offers a competitive annual base salary ranging from $109,500 to $136,800 USD.

The final salary offered will depend on several factors, including the applicant’s professional experience, technical skills, qualifications, job level, and geographic location, in accordance with applicable employment laws.

Employee Benefits

Successful candidates may enjoy a comprehensive benefits package, including:

Health Insurance: Fully company-paid medical, dental, and vision insurance coverage for employees and their families.

Retirement Benefits: A 401(k) retirement savings plan with up to 4% employer matching and immediate vesting.

Paid Parental Leave: Up to 20 weeks of paid leave for primary caregivers and 12 weeks for secondary caregivers.

Remote Work Support: Reimbursement of up to $85 monthly for eligible internet and mobile phone expenses.

Disability Insurance: Company-funded short-term and long-term disability coverage.

Life Insurance: Employer-paid life insurance protection.

Career Development: Opportunities for professional training, continuous learning, and career advancement.

Flexible Work Environment: A workplace culture that encourages independence, accountability, and flexibility.

International Collaboration: Opportunities to work with talented professionals across multiple countries.

Innovative Projects: Exposure to advanced artificial intelligence technologies and impactful cloud infrastructure initiatives.

Work Environment and Company Culture

Nebius promotes a professional culture centered on innovation, collaboration, accountability, and continuous improvement.

Employees are encouraged to think creatively, take ownership of their responsibilities, and contribute meaningful ideas to the company’s long-term success.

The organization values individuals who can adapt quickly, embrace new challenges, and contribute to the advancement of artificial intelligence technologies.

Equal Employment Opportunity

Nebius is committed to maintaining an inclusive, respectful, and diverse working environment.

Employment decisions are made without unlawful discrimination based on race, religion, gender, age, disability, nationality, marital status, veteran status, sexual orientation, gender identity, or any other legally protected characteristic.

The company provides equal employment opportunities throughout its recruitment and employment processes.

Employment Eligibility

Applicants must have legal authorization to work in the country where they are applying.

Successful candidates will be required to provide appropriate documentation confirming their eligibility for employment before commencing work.

Applicants who require reasonable accommodations during the recruitment process are encouraged to inform the hiring team.

How to Apply

Interested and qualified applicants should visit the official Nebius careers website to find the Executive Assistant position and complete the online application process.

Candidates are encouraged to review the official job posting carefully and ensure that their applications accurately reflect their professional experience, qualifications, and relevant administrative skills.