Investment Banking Administrator at Stout

At Stout, we are committed to delivering outstanding results and consistently exceeding expectations through our philosophy of Relentless Excellence®.

Our reputation for exceptional client service and a strong workplace culture is built on shared values that guide everything we do: positivity and teamwork, accountability, commitment, relationship building, responsiveness, and effective communication.

If you are looking for an opportunity to develop your career in a professional, collaborative, and performance-driven environment, explore this opportunity to become part of our team.

Impact You’ll Make

As an Investment Banking Administrative Assistant, you will provide comprehensive administrative and operational support to Stout’s Investment Banking division.

Working closely with Managing Directors and other team members, you will help ensure smooth daily operations while serving as an important point of contact for internal colleagues and external clients.

Your responsibilities will include coordinating communications, preparing professional client presentations, organizing meetings, managing travel arrangements, and maintaining efficient administrative processes.

Work Arrangement: This is a full-time position based in the company’s Chicago office, with a hybrid schedule requiring employees to work onsite three days per week.

Key Responsibilities

• Oversee calendars and independently coordinate appointments for Managing Directors and other team members.
• Organize meetings, conference calls, and executive events, including booking meeting rooms, arranging audiovisual equipment, preparing materials, and coordinating meals.
• Handle incoming calls, screen inquiries, and communicate with clients, management, and colleagues to ensure timely responses.
• Coordinate business travel arrangements, including flights, hotel reservations, conference facilities, dining, and other logistical requirements for the Investment Banking team.
• Draft business correspondence and prepare, format, proofread, and edit presentations and documents using Microsoft Office applications.
• Manage arrangements for offsite management presentations, including transportation, accommodation, meeting venues, and restaurant reservations.
• Prepare, monitor, and reconcile departmental expenses and expense reports.
• Assist with printing, assembling, binding, and finalizing pitch books and other client presentation materials.
• Provide support with client communications, follow-ups, and correspondence when required.
• Assist with supervising and training incoming administrative assistants, where applicable.
• Participate in reception duties on a rotational basis and provide backup assistance to the Chicago Administrative Group.
• Carry out additional administrative responsibilities as assigned.

Qualifications and Experience

• At least four years of experience providing executive-level administrative support.
• Previous experience in professional services, investment banking, or a legal environment is an advantage.
• A bachelor’s degree in Communications, English, Accounting, Marketing, or a related discipline is preferred.
• Strong working knowledge of Microsoft PowerPoint, Excel, Word, and Outlook. Familiarity with Workday is an added advantage.
• Excellent written communication, grammar, proofreading, technical, and problem-solving abilities.
• Ability to exercise sound judgment and manage multiple assignments accurately in a fast-paced workplace.
• Outstanding organizational skills, attention to detail, confidentiality, discretion, and professionalism.
• A proactive and dependable approach, with the flexibility to work effectively with different teams and stakeholders.

How You’ll Succeed in This Role

• Respond effectively to changing priorities and deadlines while maintaining professionalism and a strong commitment to client service.
• Balance multiple responsibilities and maintain clear communication with colleagues, clients, and senior leadership.
• Develop productive working relationships and contribute positively to a collaborative team environment.
• Demonstrate Stout’s core values of teamwork, accountability, commitment, relationship building, responsiveness, and excellent communication.
• Maintain high standards of administrative performance, client support, and collaboration in line with the company’s Relentless Excellence® philosophy.

Salary and Benefits

Estimated Salary: $30.00 – $40.00 per hour.

The position is also expected to qualify for participation in an annual bonus program, subject to applicable eligibility requirements.

Stout offers a comprehensive employee benefits package, which may include:

• Medical and dental insurance.
• Vision coverage.
• Disability and life insurance.
• 401(k) retirement plans.
• Additional wellness and employee support benefits.
• Paid personal time off based on employment classification, standard working hours, and years of service, or discretionary time off.
• Annual company-observed holidays.

Available benefits and compensation arrangements depend on the employee’s eligibility and employment category.

Why Work at Stout?

Stout provides a comprehensive Total Rewards program featuring competitive salaries, employee benefits, and wellness initiatives designed to support employees throughout different stages of their lives.

The company promotes an inclusive and respectful workplace where diverse perspectives, experiences, and ideas are valued as important contributors to innovation and organizational success.

Its leadership team is committed to strengthening inclusion and belonging both within the organization and in the wider communities it serves.

Employees are encouraged to develop professionally through continuous learning, mentorship opportunities, employee resource groups, and constructive performance feedback.

These initiatives are designed to help individuals strengthen their skills and achieve long-term career objectives.

Stout also supports work-life balance through flexible scheduling arrangements and a discretionary time-off policy, allowing employees to maintain fulfilling professional and personal lives.

Application Deadline

Applications are evaluated on a rolling basis, and there is currently no fixed application deadline. Recruitment will remain open until the position has been successfully filled.

Qualified applicants are encouraged to submit their applications as early as possible to receive full consideration.