Proactive Virtual Assistant

Micro1 are seeking a proactive and highly organized Virtual Assistant to help manage day-to-day administrative and operational activities across our distributed team.

In this role, you’ll provide essential support with team coordination, administrative tasks, logistics, purchasing, and gifting for employees, extended team members, and clients.

The ideal candidate is resourceful, detail-oriented, dependable, and comfortable taking full ownership of responsibilities with minimal supervision.

What You’ll Do

1. Manage scheduling, research, documentation, and a variety of general administrative tasks.
2. Maintain accurate internal records, trackers, and important operational information.
3. Coordinate purchases, vendor relationships, shipping, expenses, and reimbursements.
4. Assist with employee onboarding, team logistics, and other operational requests as needed.
5. Manage gifting programs for team members, partners, and clients.
6. Research and source appropriate gifts while overseeing ordering, personalization, shipping, and successful delivery.
7. Maintain organized records of gifting budgets, recipients, vendors, purchases, and order statuses.
8. Proactively identify upcoming needs, resolve issues, and ensure assigned tasks are completed from start to finish.

About micro1

micro1 is a leading AI data lab focused on supporting the development and evaluation of frontier artificial intelligence models and AI agents.

The company brings together skilled professionals from a wide range of fields, including finance, healthcare, STEM, engineering, and other specialized disciplines.

By leveraging the practical knowledge of these experts, micro1 produces high-quality training data, evaluations, and structured feedback that help improve how advanced AI systems learn, reason, respond, and perform across real-world applications.

The platform uses an AI-powered recruiting system to identify and assess qualified professionals, making it possible to connect top talent with meaningful AI-related projects at scale.

micro1’s broader mission is to create opportunities for up to one billion people to apply their knowledge and professional expertise to meaningful work in artificial intelligence.

As its worldwide expert community continues to expand, the company is working to build a strong human-intelligence layer that supports the next generation of frontier AI systems.

What We’re Looking For

1. At least 3 years of experience in administrative support, operations, virtual assistance, or a related position.
2. Excellent organizational skills with strong attention to detail.
3. Clear and professional written and verbal communication skills.
4. A strong sense of ownership, reliability, and consistent follow-through.
5. Excellent research, critical-thinking, and problem-solving abilities.
6. Ability to work independently and manage priorities effectively in a fast-paced environment.
7. Sound judgment and discretion when working with confidential or sensitive information.

Preferred Qualifications

1. Previous experience working with a startup, technology company, remote organization, or distributed team.
2. Experience coordinating gifting, purchasing, vendors, shipping, or other logistics.
3. Familiarity with Google Workspace, Slack, and common project management platforms.
4. Comfortable using AI-powered tools to improve productivity, streamline workflows, and automate repetitive administrative tasks.